Adziwa Christian School

ectives of the school shall be set forth in the application for incorporation (see introduction). ARTICLE 2 - OUR VISION
To provide excellent Christ centered education to less privileged children within Kauma community and surrounding areas so that they become true disciples of Jesus Christ in all life aspects. ARTICLE 3-OUR MISSION
To ensure that orphans and vulnerable children in Kauma have access to high standard education at a reasonable price in order to eradicate poverty and illiteracy in Kauma Community and the surrounding areas. ARTICLE 4-EDUCATION PHILOSOPHY
The educational philosophy of Adziwa Christian School is based on a Christ-centered view of truth and man, as revealed in the Bible. Man is a product of the creative power of God. Therefore, God is at the center of the Christian view of life. In the course of rebirth in Jesus Christ, a person is enabled to live a life pleasing to God as he follows Scriptural teaching. The Scriptural account (Luke 2:52) indicates that Jesus grew in a four-fold way. He grew mentally in wisdom. He grew physically in stature. He grew spiritually in favor with God. Fourthly, he grew in favor with man - - socially. Each aspect of growth was important. Education at Adziwa Christian School seeks to develop the total child, spiritually, mentally, physically and socially. The Scriptures do not teach that Christ was merely interested in the “souls” of people. He was interested in each of them as a total entity. Education at Adziwa Christian School seeks to develop the total child, thus, spiritually, mentally, physically and socially. Since God created and sustains everything through His Son Jesus Christ, the world and life are God-centered and should glorify Him. Man, being a sinner by nature and by choice, cannot in this condition glorify God. He can do this only by being recreated in God’s image through receiving Christ as personal Lord and Savior. The total process of education, therefore, seeks to restore the student to a position of knowledge and righteousness, which is attainable through this commitment to Jesus Christ. Christian education determines the character and the skill of the rising generation. The entire world and all of life are in the hands of God. There is no learning or truth apart from Him. All truth is God’s truth and there is no learning that He has not created. Adziwa Christian school stands firmly against the concept of “secular” subjects. All subjects - - history, science, and literature - - are taught from a Christian perspective and hence a child is taught a Christian philosophy of life. Whatever you do, work at it with all your heart, as though you were working for the Lord and not for people. Colossian 3:23
The school serves as an extension of the home. Parents have the responsibility for the education of a child and the school is an institution developed to complement the family. The function of the school is not to replace the home, but to work with the family and to work with the church in building young men and women whose lives glorify our Savior and Lord Jesus Christ. ARTICLE 5-OUR GOAL
ACS firmly believes that man is made in God's image, God blessed him with distinctive personalities, talents, and gifts. Our goal is for the students to come to know Christ as Lord and Savior and discover God's purpose for their lives while recognizing and developing their unique, God-given attributes. Luke 2:52 states, "And Jesus increased in wisdom and stature and in favor with God and man." Therefore, it is our greatest desire that students accept His saving grace and grow spiritually, intellectually, morally, socially, and physically so that they can become reliable citizen in their communities. ARTICLE 6 - EDUCATIONAL CREED
1. We believe that there is only one true God eternally existent in three Persons: Father, Son, and Holy Spirit. (II Corinthians 13:14; Matthew 28:19).
2. We believe that all things were created by God: things in heaven and on earth, visible and invisible, whether thrones or powers or rulers or authorities; all things were created by Him and for Him. He is before all things, and in Him all things hold together.(Genesis 1; Colossians 1:16-17)
3. We believe the Bible, comprising the Old and New Testament Scriptures, is the inspired and preserved Word of God and is the complete revelation of His Will for the salvation of mankind. It is the final authority in all matters of faith and conduct. (II Timothy 3:16-17; Matthew24:30)
4. We believe in the deity of Jesus Christ; His pre-existence; His virgin birth, His sinless life, His miracles, His substitutionary death and burial; His bodily resurrection; His ascension to the right hand of the Father; and His visible return in power and glory. (Colossians 1:13-20; Matthew 24:30)
5. We believe that the Holy Spirit is a Divine Person sent to indwell, guide, teach, and empower the believer and to convince the world of righteousness and justice. (Romans 8:4; Titus 2:11-13)
6. We believe that all people are sinners by nature and choice and are under God’s condemnation, morally depraved and unable to deliver themselves from the wrath and judgment of God. Those who repent of their sin and put their faith in the Lord Jesus Christ are regenerated by the Holy Spirit.
7. We believe that God, in His mercy and love for the world, is reconciling the world to
8. Himself through Jesus Christ, our Redeemer and Mediator between God and the world. (John 3:16; II Corinthians 5:18-21; Romans 3:10-11; I Timothy 2:5)
9. We believe that the Church, representing His Kingdom, is the spiritual unity of the true believers in our Lord Jesus Christ, who Himself is the Head of that Church. This
10. Church will be resurrected after Christ returns so that all its members will forever live with God. (John 17:20-23; I Corinthians 12:12-24, 15)
11. We believe that, as citizens of the Kingdom of God, we have the responsibility to express the Lordship of Jesus Christ in every area of life. (Matthew 5:14-16; Romans 14:17-19; Micah 6:8)
12. We believe that the Day is coming when every person who lives and has lived will recognize Jesus as Lord and King. There will be a bodily resurrection of all people.
13. Jesus will judge the living and the dead. There will be eternal bliss (Heaven) for the righteous. There will be endless suffering (Hell) for the unbelievers, forever separated from God. (Romans 14:11; Philippians 2:10-11; Daniel 12:2; John 5:28-29)

ARTICLE 7 – REINFORCEMENT PILLARS
The school shall function under FIVE main irrevocable pillars
1. Prayer
2. Training
3. Discipleship
4. Servant hood
5. Stewardship


ARTICLE 8-OPERATIONAL PILLARS
Philosophy, Curriculum, and Methodology
The school education system will be comprised of three basic components: philosophy, curriculum, and methodology. Likewise, each and every subject that is studied has a unique philosophy (presupposition truths), curriculum (content) and methodology (application). Philosophy gives rise to both the curriculum and the methods used in studying (teaching and learning). It is the relationship of these three components that provide both the means and the ends for mastering a given subject or topic. ARTICLE 9-OUR CORE VALUES
1. to hold the Bible as the basis and Christ as the center
2. to strive for Excellence
3. to grow through Service
4. to build Community
5. to meet Individual Needs
6. to support Christian families
7. to act with Integrity
8. to foster Communication


ARTICLE 9 – OBJECTIVES
1. To offer quality Christ-centered education to orphans and less privileged children within Kauma area and the surroundings.
2. To eradicate poverty through education.
3. To disciple the children through education with the gospel of Jesus Christ.
4. To act as the mode of discipline in the community.
5. To provide one meal to the pupils every school day.
6. To attract parents who are willing and desirous of giving their children an education that is directed by God’s all-powerful Word, the Holy Bible, and have these children trained to help them acquire and grow in a Christian view of life and the world.
7. To provide, direct, advise on, and carry out a curriculum of Christian education. This shall be in accordance with a Bible study policy as is determined from time to time by the Board of Governors, based on Biblical Principles.
8. To help the student understand his life task within the context of the Kingdom of Jesus Christ.
9. To show the student the way to total commitment and surrender to Jesus Christ by way of example, learning and environment.
10. To guide the student in understanding the radical consequences of such a commitment, affecting all areas and relationships of life.
11. To hold as Trustees, or otherwise, own, buy, sell, convey, mortgage, lease, and deal inlands and properties calculated to help and effect the above-mentioned objectives and that may generally benefit the Society. ARTICLE 10-POLICIES & PROCEDURES
1. Enrollment
Children and parents who fully agree that their children will be taught according to the Educational Creed and who agree to abide by the principles of the Alternate program policy, may attend school. Membership to CBO shall not be a prerequisite for enrollment of children in the school. To continue to be enrolled, a student must exhibit normal academic ability, satisfactory academic achievement, emotional stability, positive social behavior, good moral character and willing cooperation with teachers and administration. The parents/guardians must continue to cooperate with school staff in the training and must continue active involvement in their own church. Regular attendance at parent-teacher conferences are examples of family support and cooperation. Enrollment at Adziwa Christian School, as in any private school, is a privilege that involves mutual responsibilities and cooperation.
2. Nondiscriminatory Policy for Admissions
Adziwa Christian School admits less privileged students from Kauma Community and the surrounding of any race, color, national and ethnic origin to all the rights, privileges, programs and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race, color, national or ethnic origin in administration of its educational policies, admission policies, athletic and other school administered programs.
3. The following describes some of the school admissions policies and procedures:
Registration
The registration is done through the Head Teacher’s office in collaboration with the sponsorship coordinator for sponsored children. For non sponsored children, the registration is done through the principal at school offices. Health Records
All students must have a recent physical examination by licensed physician and the state required immunizations. Parents are advised to notify the school if their children have any physical, mental, emotional or spiritual defect. Age Requirements
All children must be above 3 years old on for admission into our pre-school and must be 4 years old or more before admission into our Nursery Class and must be over 5 years to be admitted for STD 1. Birth certificates, if available, will be needed. Family
Admission to the school is a family commitment. Students must reside with a parent or legal guardian who meets school admission policies. Each family must agree to support school standards. Academic and Behavioral Standards
Students must exhibit the ability to do regular schoolwork on grade level and to respond to correction and moral teaching. Children with severe academic, emotional, or disciplinary problems will undergo discipline and counseling after notifying the parents or guardians about the problem if the student does not comply to correction for a given period will be suspended from school. All new students are placed on an 8-week non-restrictive probation. The family and the child must be willing to work cooperatively toward the goals of the school to continue to be enrolled in the school. Transferred Students
Transferred students are tested by means of a recognized test before a student begins classes. A transcript of previous schoolwork is required and grade placement is made at the discretion of the School Principal. BOARD OF GOVERNORS

ARTICLE 11- COMPOSITION
The Board of Governors for Adziwa Christian School consists of up to twelve individuals who serve without salaries, sitting allowances or any compensation. It must be noted that serving in ACS Board is a voluntary commitment that attract no salary or sitting allowances. Board members are dedicated to the promotion and success of the school as they seek God's will and vision for the school. The Board meets at a minimum of thrice and as needed due to rising issues. For smooth running of the board, all board members need to internalize what the pillars on which ACS school stand for.
1. The Board shall consist of a membership of five members from Kauma CBO, Capital City Baptist Church respectively and two members from the School Administration. (the exact number and the resolution stating the same must be duly recorded in the School Board minutes), the principal of the school or his/her delegate and one staff member selected by the school administration to represent them provided that they are members of Adziwa Christian School. This Board shall constitute the Board of Governors. They shall also constitute the School Council for any Christian Schools operating under an Alternate Program agreement with Capital City Baptist Church.
2. All members of the Board of Governors shall express themselves in agreement with the basis, principles, and purposes of the Society.
3. The authority of the Board of Governors is exercised by the Board as a whole; not by an individual Governor. ARTICLE 12-The nature of the governing board

The responsibility for overseeing the management of schools is entrusted to the school board of governors and the school management committee. ARTICLE 13-The powers of governing board
The following points must be observed by the board members.
1. It is a body corporate with perpetual succession and a common seal
2. It may sue and be sued in its corporate name
3. It may acquire property both movable and immovable on behalf of the school
4. It may develop, amend and control the general policy of the school. As there are powers of a school board or committee, so also are there limitations to the powers that it may exercise. The limitations may include the following:
1. The board or committee cannot dispose of school property or create a charge against any such property without the written approval of the founding bodies of ACS.
2. To avoid conflict of roles, a school governing board or management committee shall, in exercising its powers and policy functions, be careful not to encroach on the day-to-day management authority and responsibility of the school head.
3. It is also important to note that, while an individual member of a board, deriving his power from the board as a corporate body, may act in his capacity as a board member for and on behalf of the board, he cannot as a private citizen transact business on behalf of the board. ARTICLE 14-The roles of governing board
The major role of a school board of governors for ACS is to ensure the effective and accountable use of school resources. Such roles are: The Board of Governors has to fulfill its statutory functions in relation to the school and is accountable for ensuring that its decisions support the best interests of the school and its pupils.
1. The governing board should ensure that the school is conducted to provide educational services in accordance with the provisions of the relevant educational laws and regulations that may be in existence or may come into existence from time to time.
2. It needs to develop and control the general policy of the school within the framework of the board's constitution and any by-laws and regulations relating to education.
3. Meetings of the board should be held regularly and on a schedule set by policy to discuss the dispatch of school business.
4. The governing board causes the school annual budget to be prepared, approved, and submitted to the appropriate authority for the provision of funds for the operation of the school in the ensuing year.
5. It ensures that all funds of the school are properly managed and accounted for by the head.
6. It causes the school to submit to the relevant education authorities such information, returns and audited accounts as may be required by such authorities from time to time.
7. The governing board may cause an annual survey of the school to be conducted to verify the physical operation of the school in relation to the financial expenditure incurred during the year. It will holds the head of the school responsible for the effective operation of the school and for the provision of information to the board to enable it to be current and to make informed decisions on the school. ARTICLE 14-Role of the chairperson
1. The chairperson will be responsible for the overall conduct of each Board of Governors or committee meeting. He/she should ensure that all its business is carried out in a structured manner and that all views are heard. Other than in the most extreme circumstances, every governor should be able to express a view and have it considered. The chairperson must ensure that governors respect the confidentiality of the business discussed.
2. The chairperson will be responsible for agreeing the date, time, place and agenda of each meeting. The timing of meetings has to be consistent with deadlines for the decisions required on agenda items. Agenda items may reflect routine issues arising on the school calendar, but the chairperson has to ensure that items that affect and promote the good governance of the school including raising standards, are included.
3. Meetings must be quorate and minutes must be taken and retained of the consideration of agenda items and the decisions made at each meeting and the reasons for those decisions. It must be evident from the minutes that there is an opportunity for governors to declare personal or pecuniary interests. In addition, the minutes of any committee meetings should be referred for information to the next Board of Governors meeting. It is in governors' best interests to follow these procedures. VICE-CHAIRPERSON
The Vice-Chairperson shall exercise the duties of the Chairperson at any time the
Chairperson is unable to carry out his duties. ARTICLE 15-Role of the principal
1. The strategic focus of the Board of Governors is on raising the quality of education in the school. Effective leadership within a school by the Board of Governors and the principal working in close partnership is the key to raising standards.
2. The Board of Governors exercises its functions within a strategic framework. The School Development Plan which includes the school’s education aims and objectives, the financial plan and the policies and targets for achieving the school’s aims and objectives provides that framework. It is important that the board considers the principal’s advice when agreeing this framework.
3. The principal is responsible for the internal organization, management and control of the school and for the implementation of the School Development Plan approved by the Board of Governors. A governor should not be involved in the day-to-day running of the school.
4. The principal is the executive governor and should discuss all the main issues relating to the management and operation of the school with the Board of Governors. The Board of Governors acting as a critical friend should offer support and constructive advice. Governors can and should raise questions on the principal’s proposals or recommendations. They should where appropriate seek further information to enable them to make sound decisions on the basis of all the available facts. They should be confident that the principal is providing all the information that the board requires to enable it to fulfill its statutory obligations effectively.
5. The principal has to ensure that the decisions of the Board of Governors are translated into action. At meetings, the principal should
• advise the governors on educational issues and all matters relating to the proper functioning of the school;
• submit regular reports, oral and written; and
• Submit a written annual report on the achievements and progress of the school. The principal is accountable to the Board of Governors for his/her performance in relation to his/her normal duties and for any functions delegated to him/her by the Board of Governors, in accordance with the scheme of management for the school. To assist the Board of Governors, the principal must provide the Board with such reports in connection with the exercise of his/her functions, as the board requires. ARTICLE-THE CURRICULUM
It is the duty of the Board of Governors to:
• Ensure that the curriculum of the school satisfies the requirements of the Christian Education Order.
• Determine and keep under review its policy in relation to the curriculum of the school and keep up to date a written statement of that policy.
• Take account of the findings of any inspection of the school.
• Consider any representations made to it regarding the curriculum by the government school inspectors or any other body or person connected with the community served by the school.
• Consult the Principal of the school before making or varying the statement.
• Ensure that Christian Values are being upheld. Parental Involvement
It is the duty of the Board of Governors to:
• Prepare an Annual Report and ensure that parents are given a copy at least 2 weeks before the Annual Parents' Meeting.
• Hold an Annual Parents' Meeting at which the above report will be considered. Other Responsibilities
• Preparation and approval of the school development plan and the associated financial plan.
• The appointment of teaching and non-teaching staff.
• Other personnel issues - discipline and grievance procedures, redundancies, dismissals, making internal promotions.
• Inspection and maintenance of school premises.
• Drawing up school policies - health and safety, charging, discipline, homework, pastoral care.
• Approving procedures for managing privately raised funds.
• Promoting community use of school premises.
• Monitoring the school budget. ARTICLE 16-CONDUCT OF BUSINESS
These are the main procedures required by Boards of Governors in their conduct of business.
• Frequency of Meetings: There must be at least one meeting of the Board of Governors each term.
• Notice of Meeting: Governors must be given at least 5 full days advance notice of the time and place of each meeting together with a copy of the Agenda.
• Quorum: At least 1/3 (Third) of total voting members must be present for business to proceed. (The School Principal and co-opted members are not voting members).
• Office Bearers: At the first meeting on a new Board of Governors voting members should elect a Chairperson and Vice-chairperson, Treasure and the secretary.
• Duties of the Board Secretary:
o Arrange the date of each meeting in consultation with the chairperson. o Prepare the agenda in consultation with the chairperson. o Ensure that notice of the meeting, agenda, draft minutes of previous meeting and any relevant papers are issued on time to members. o Record the proceedings of each meeting in written form. o Receive correspondence and, on the instruction of the Board of Governors, deal with it. o Prepare documentation for meetings. Agenda: Items are likely to include:
• Apologies
• Minutes of last meeting
• Matters arising
• Correspondence
• Member's business items (as notified in accordance with the Scheme of Management)
• Principal's report
• Reports from any sub-committee of the Board of Governors which has sat since the last meeting of the Board of Governors
• Other business items Minutes: These should include a record of:
o The date, time and place of meeting
o The names of members present
o A list of apologies
o The names of any other persons in attendance, e.g. For each item of business
The offer of opening prayer and leading scripture
A brief summary of the discussion
A record of decisions taken
A record of actions to be taken and by whom
Who said closing prayer
The time of closure of the meeting. o From time to time circumstances will require other details to be recorded e.g. members who withdraw from part or all of the meeting. A copy of the minutes must be sent to CCBC, Kauma CBO and the school head. ARTICLE 17-RULES AND PROCEDURES
The following are the rules and procedures for conducting school board meetings:
1. There must be a chairman who is normally elected from among board members.
2. There must be a secretary to the board who may be the deputy/assistant head of the school.
3. The frequency for meetings must be established.
4. A quorum for meetings must be established.
5. The minutes of board meetings must be taken and safely kept.
6. Board authority in the form of a common seal must be established for use on board documents. ARTICLE 18-ELECTIONS AND BUSINESS MEETINGS
1. The school shall hold three meetings each year: the annual meeting to be held in
2. January each year unless otherwise decided by the Board of Governors and the general meeting; the exact time and place shall be set by the Board.
3. Special meetings may be called by the Board of Governors, or by a written request of at least 1/3 of the members of the school. Notice of special meetings must include purpose and/or agenda of such meeting.
4. Notice of stated and special meetings of the school must be made at least eight days prior to meeting. The accidental omission to give notice of a meeting to any member shall not invalidate the proceedings of the meeting.
5. Notice of stated and special meetings of the school shall be made by means of written notification of all members of the school, and by notice sent to each family who has a child enrolled in the school. This notice may be sent in the normal manner used to send school notices home to parents. This is to be done at least three days prior to meetings.
6. A quorum at any meeting of the school shall consist of at least forty percent of voting members in good standing.
7. Business meetings of the school and Board shall be open to the public. All business will be conducted in accordance with recognized parliamentary procedure as defined in.
8. Ordinary business of the school shall be transacted by a majority vote. In the case of a tie vote, the presiding officer at the meeting is entitled to cast the deciding vote. SECTION 2: NOMINATIONS
1. A nomination committee shall be struck consisting of one board member and two members at large appointed by the general meeting at least 90 days before the Annual Meeting.
2. The nomination committee, after their appointment and within thirty days of the annual meeting, shall invite nominations from the members of the school, keeping in mind that two parties (CCBC and Kauma CBO) are desired to be represented on the Board at all times, and the slate shall remain open until ten days prior to the Annual Meeting at which time all nominations shall be made known to the Board. The nomination shall have two school member’s signatures and have the nominee’s signature.
3. It shall be the duty of the nominating committee to receive nominations for each office to be filled, and after determining if such individuals are qualified and willing to serve, shall present their names for consideration at the Annual Meeting.
4. The nominating committee shall seek to maintain a balance on the Executive between those who are staff members and those who are not. SECTION 3: ELECTIONS
Elections for all officers shall be by secret ballot. They shall be elected by a majority of all ballots cast. Membership of governing boards
Membership of a board must be will be made up of individuals of reputable standing in their respective communities. The school head, must know the basis and rationale for the identification and selection of members of the public who are to serve on his/her school board. ARTICLE 19-MEMBERSHIP QUALIFICATIONS
Members for the board will be people who will have something positive to contribute. Such a quality may derive from their personality, experience or contacts. People who can argue constructively and work with others for the good of the whole school community. One should not need to be an educationist to be appointed. In most cases, unless a person is disqualified by statute or law, any literate adult may qualify for membership of a school board provided:
1. He/she is a born again Christian
2. He/she is resident in the country or district in which the school is situated
3. He/she is a member of the Christ centered body
4. He/she is to represent the Christian body to which a school is affiliated. ARTICLE 20-REPRESENTATION
The size of a school board usually ranges from nine to 21 members, representing as many as possible of the various identifiable groups which have interests in the school. You should remember that the strength of a team may be improved by having a range of people with different qualifications and with different interests in the school. There are dangers in having boards which are too small or too large; too small and it may be seen to be an unrepresentative clique, too large and it may divide into factions so that decisive action becomes difficult. The bodies you have identified as being represented on your school board may include:
ARTICLE 21-DISQUALIFICATION
A person may be disqualified for appointment to a school board if:
1. He/she is not a born again Christian
2. He/she has selfish interests in the school
3. He/she has proven distractive tendencies
4. He/she has a criminal record and has not been granted a pardon
5. He/she has been declared insolvent or bankrupt and has not been discharged
6. He/she is adjudged to be of unsound mind or has been detained as a criminally insane person
7. He/she is disqualified from holding public office by any law for the time being in force
8. His/her economic or business interests are linked to those of the board or school. ARTICLE 22-RELATIONS BETWEEN THE SCHOOL HEAD AND THE SCHOOL BOARD
The school head will act as the chief executive of the school and usually an ex-officio member of the school board. He/she will be the link between the school and the board on the one hand, and the Ministry of Education and other educational authorities on the other. In the first capacity he will be expected to advise and keep the board informed on matters relating to the management of the school. He will be required to provide relevant facts and figures to guide the board in its deliberations and to help it make policy decisions for the school. In the second role, he will to provides, in co-operation with the board chairperson, a channel for information to flow between the board and the appropriate educational authorities. The head's relationship with the school board will be one of partnership based on a mutual understanding of each other's role and responsibilities. Some of the actions that the head has for enabling the board to fulfill its functions include:
1. Arranging for board meetings in consultation with the board chairperson
2. Preparing the annual budget estimates for consideration and approval by the board for onward transmission to the appropriate educational authority
3. Preparing and presenting annual Income and Expenditure accounts to the board
4. Assisting with the identification of worthy candidates for recommendation to the appropriate authorities for appointment to the school board
5. Preparing and presenting on a regular basis, reports on all aspects of the operation of the school. As the head, relationship with the school board will be that of a facilitator, enabling the board to perform its functions. While the board will be depending on the head and his/her staff for information and professional expertise on educational matters, the head and his/her staff will be looking up to the board for support and direction in his/her operations. The fear of the Lord is the belt to harmonize the cordial relationship between the head and the school board
ARTICLE 23-SUB-COMMITTEES
To enable the board to consider and make decisions on issues which need immediate attention before a full board can be convened; a school board will appoint a Standing or Executive Committee from among its members. This committee will consist of three to five members of the board who can be called to meetings at short notice. The committee meets in-between board meetings to deal with pressing or emergency issues which are then reported to a full board meeting for ratification. The board may also appoint an Advisory Committee to advise it on issues which require technical and other advice, often from external sources. Thus membership of this committee may include both board members and others from outside the board. The board may also appoint an Ad-hoc Committee as a task force or a work committee to investigate a specific issue and to report back within a specified time. Its membership may also include temporary members invited by the board. ARTICLE 24-CONFIDENTIALITY
There will be a moral obligation on members of Boards of Governors not to enter into discussion outside the meeting with persons who are not members of the Board of Governors unless specifically requested to do so by the Board of Governors for a purpose related to furthering its business. The Board of Governors will reach agreement on the form in which others may be informed of its decisions keeping in mind the obligations placed on it by the Scheme of Management in respect of distribution of minutes. Members should rigorously adhere to this agreement. TERMS OF OFFICE FOR THE BOARD MEMBER
Terms of Office
1. Term of office shall be three years. The terms of two officers ideally shall expire each year.
2. Retiring members of the Board Of Governors may be re-elected for a second term.
3. In the event that a member has served two successive terms of three years each, that member shall not be eligible to serve as a Board member for at least one year.
4. A member of the Board of Governors may resign by writing a letter of resignation to the Secretary of the Society.
5. Any member of the Board of Governors, upon a seventy five percent majority of the members present at a regular meeting of the Society, may be removed from the Board of Directors for any cause which the Society may deem reasonable.
6. Provision is hereby made for the Board of Governors to fill any vacancy by appointment until the next annual meeting of the Society. This appointment shall be made at the first board meeting following the occurrence of a vacancy. DUTIES
1. The members of the Board of Governors shall by secret ballot, at their first meeting in each year elect a Chairperson and a Vice-Chairperson and elect or appoint a Secretary and a Treasurer to hold office for the ensuing year. Each member shall cast one ballot for each position. The member receiving the most votes shall be elected. No remuneration shall be paid by the Society for the services of any director as such.
2. All committees formed in general meetings and in board meetings will report to the Board. This will re-enforce clear communication to the Society. Full responsibility is on the Board to coordinate and manage all matters for the school.
3. The books and records of the school may be inspected by any member of the school at the Annual meeting provided for herein or at any time upon giving reasonable notice and arranging a time satisfactory to the officers having charge of same. Each member of the Board shall at all times have access to such books and records.
4. Retiring Board members will be expected to attend two Board meetings after retirement date. They shall not participate in any voting.
5. The authority of the Board of Governors is exercised by the Board as a whole, not by an individual Governor. SECRETARY
The Secretary shall attend all meetings of the school and of the Board, and keep accurate minutes of the same. At all costs the school principal shall be the board secretary. He/she shall have charge of the Seal of the school which, whenever used, shall be authenticated by the signature of the Secretary and the Chairperson, or in the case of the death or inability of either to act, by the Vice-Chairperson. In case of the absence of the Secretary, his/her duties shall be discharged by such officer as may be appointed by the Board. The secretary shall have charge of all the correspondence of the school and be under the direction of the Board. The secretary shall also keep a record of all the members of the school and their addresses, sending all notices of the various meetings as required. TREASURER
The Treasurer shall receive all monies paid to the school and shall be responsible for the deposit of the same in whatever bank the Board may order. The Treasurer shall properly account for the funds of the school and keep such books as may be directed. The
Treasurer shall present a full detailed account of receipts and disbursements to the Board when ever requested and shall prepare for the submission to the Annual Meeting of the school a statement, duly audited, of the financial position of the school and submit a copy of same to the Secretary for the records of the school. SPECIAL ASSIGNMENTS
Special Assignments of the Board members shall be decided by the Board in session at the first meeting of the Board following the annual meeting of the Society. ARTICLE 25-WELFARE AND PROTECTION OF PUPILS - EDUCATION AND LIBRARIES
• A duty on the Board of Governors to safeguard and promote the welfare of all children in the care of their school
• A duty on the Board of Governors to ensure there is a child protection policy at their school and that it is implemented
• A duty on all schools to address the issue of bullying through their discipline policies
Above all, ACS being a Christian school seeks board members who are original, innovative, creative, and passionate and God fearing individuals to assume the task. SCHOOL STAFF
The school staff shall be guided by the conditions of services provided to each staff member when joining the school. But the following shall be observed before recruiting any staff member.
1. All staff must declare their unconditional agreement with the Constitution, must be scripturally sound in their teaching, and must lead exemplary lives.
2. The following are seventeen characteristics, which will be considered distinctive of Christian School staff. We expect staff to commit to upholding these characteristics as goals for daily practice. Is an example of Godliness, personal holiness, and Christ-centered actions. Manifests a sense of call to Christian School Teaching ministry, not only of occupation. c. Articulates well the Christian philosophy of education. d. Applies the Christian philosophy in instructional content and methods. e. Develops a classroom environment that evidences Christian principles through displays, mottos, and interpersonal relationships. f. Integrates subject matter with Biblical Truth. g. Communicates with students how the Bible and Jesus Christ relate to all life. h. Makes prayer a vital experience in his/her own life, for students and the ministry of the School. i. Attracts students to Christ, is capable of leading students to personal trust in Christ, and uses every opportunity available to bring students into a close relationship with Christ. j. Stimulates students to a genuine worship of God. k. Is an enthusiastic student of the Bible and the tools of Bible study. l. Teaches Scripture in an interesting manner. m. Is sensitive to the spiritual needs and the Work of God in individual students. n. Views school faculty as a spiritual body for mutual fellowship. o. Is committed to the principles of Matthew 18:15-17 to maintain wholesome relationships. p. Commits themselves and fulfills a personal responsibility to their local church. q. All teaching staff shall meet such continuing education requirements as the Board shall stipulate, and fund. Such requirements shall include Christian perspective courses. r. The substance of this part shall be agreed by all members of the teaching staff. ARTICLE 26 - AMENDMENTS
These articles may be added to, rescinded, or altered by a special resolution passed by at least 75% of the members of the school present at any stated or special meeting. Any proposed amendment shall be distributed to all members of the Society at least 30 days before the meeting where it is considered. The only exceptions are the articles entitled “Education Creed” and “Amendments” which are unalterable. ARTICLE 27 - FINANCES
1. The school principal shall prepare an annual budget for approval by the Board who will give leadership in raising money for the budget.
2. For the purpose of carrying out its objectives, the school may borrow or raise or secure the payment of money in such a manner as it thinks fit.
3. The financial records of the Treasurer shall be audited at least once a year by a duly qualified accountant or by two members of the school elected for that purpose. A complete and proper financial statement of the previous year’s financial transactions shall be submitted by such auditor at the annual meeting of the Society. ARTICLE 28 - FISCAL YEAR
The fiscal year of the Society shall terminate December 31st

ARTICLE 29-DISBANDMENT
In the case of disbandment, all properties and assets of the school will be entrusted to a
CCBC and Kauma Community who are going to appoint the right firm who shall hold all properties in trust until a general meeting give him direction. Upon the dissolution of the school and after all debts and obligations have been paid, any leftover funds will be donated to a charitable organization in within the community, such an organization to be decided upon at the time of dissolution. SIGNING AUTHORITIES
The Board shall, by resolution, appoint bank signatories. This shall be the treasurer and two others as appointed by resolution. Every bank instrument relating to the school shall be endorsed by two of the authorized signatories. FINANCES
The Board shall prepare an annual budget for approval of the Society and will give leadership in raising money for the budget. For the purpose of carrying out its objectives, the Society may borrow or raise or secure the payment of money in such a manner as it thinks fit. The financial records of the Treasurer shall be audited at least once a year by a duly qualified accountant or by two members of the Society elected for that purpose. QUORUM
Forty percent of the voting membership of the Society shall be required to constitute a quorum. AMENDMENTS
These by-laws may be rescinded, altered, or added to by a special resolution passed by at least 75% of the members of the Society present at any stated or special meeting.